Proofs before you hoop or print
Proof Review tracks versions, approval, and revision requests so you are not stitching from a maybe.
Orderflow for custom apparel
From artwork approval to production.
A Shopify order for embroidered polos or printed tees can be paid and still need artwork, placement, customer approval, a production run, and a ship date. Orderflow gives those garment orders a workflow.
Artwork stays on the orderApprovals are visibleProduction has a next step
orderflow.orstrax.io/dashboard/orders
Orders
Active Orders
- #4412Artwork review
Northline Clinic
Embroidered company polos — 12
Ship by
Oct 3
- #4408Proof Sent
Harbor Rowing
Screen-print team tees — 40
Ship by
Sep 30
- #4404On machine
Ada Kim
Monogrammed jacket
Ship by
Oct 6
- #4399Ready to ship
Westfield Band
Printed hoodies — 28
Ship by
Today
Paid is not the same as ready to stitch.
The problem after checkout
The garment order is paid. The artwork is not ready.
Someone ordered twelve company polos. Shopify has the sizes and the payment. Your shop still has to find the logo, confirm chest placement, get a stitch-out or digital proof approved, then actually embroider the run.
- The logo arrived as a phone screenshot in a reply-all
- Placement notes live in an Internal conversation the stitcher never sees
- A reprint starts because the customer changed thread color after you hooped
- The event date is real, but the queue is sorted by order number
Shopify recorded the apparel sale. Orderflow is for the artwork-to-production work that sale creates.
How a decorated-garment order usually moves
Embroidery shops and print-on-garment shops use different machines. They share the same post-checkout problem: paid is not produced.
- 1
Order received
Line items, sizes, and the Shopify order land on the working queue.
- 2
Artwork in
The logo or artwork file is attached to the order, not left in a shared drive folder named after the company.
- 3
Placement and proof
Send a placement mock or stitch preview with Proof Review so they approve before you hoop or print.
- 4
Revision or approval
A thread-color change is a new proof version on the same order, not a new email subject.
- 5
In production
Move the run into the production status your floor uses — digitizing, hooping, printing, finishing.
- 6
Ready to ship
When the order is packed, fulfillment still happens in Shopify. The production story is already on the row.
#4412
Embroidered company polos — 12
Artwork reviewA workflow the floor and the inbox can share
Apparel work needs two kinds of notes: what the customer can see, and what the stitcher or printer needs. Orderflow keeps those separate on the same order.
Production statuses you define
Digitizing, waiting on thread, on press, and ready to ship are your names. Orderflow does not hard-code an embroidery pipeline.
Internal Note vs Customer Message
Placement, backing, and thread notes stay internal. Status updates the customer sees stay in Customer Message and templates.
Ship by for event wear
Tournament, reunion, and launch dates belong on the queue, not only in the original email.
Files stay with the run
Artwork and customer uploads sit on the order so the next shift is not hunting a desktop folder.
orderflow.orstrax.io/dashboard/orders
#4412Artwork review
Northline Clinic
#4408Proof Sent
Harbor Rowing
#4404On machine
Ada Kim
#4412
Northline Clinic
ops@northline.example
Ship by
Oct 3
Fulfillment
Unfulfilled
Customer MessageInternal NoteActivity
Left-chest placement mock is attached. Approve the stitch preview so we can hoop the run.
File
Proof Review · placement mock awaiting approval
The order workspace
Embroidered company polos, in the queue
Demo apparel jobs. Not real shops, ratings, or order volume.
From the bench
Check a hoodie proof from the floor before the next color goes down.
Orderflow
Active orders
- Proof Sent
#1042
Custom print — 11×14
Ship by Today
- In production
#1041
Personalized mug
Ship by Sep 26
- Waiting on info
#1038
Photo blanket
Ship by Sep 29
The usual apparel scramble
- 1Find the logo in email, Slack, or a USB stick
- 2Guess whether placement was approved
- 3The stitcher cannot see the customer’s last change
- 4Event date is only in the original PO email
- 5Customer calls and you reconstruct the story
The same run in Orderflow
- Step 1. Artwork and the order stay together
- Step 2. Proof approval is a status you can see
- Step 3. Internal Note holds placement and thread
- Step 4. Ship by sits on the working queue
- Step 5. Activity shows who moved the order and when
Ready to clear the rail?
Get artwork approved. Then produce the run.
Orderflow will not digitize files or drive your embroidery machine. It organizes the Shopify orders that still need that work.
Works with your existing Shopify storeStatuses you configureBuilt for custom orders
Questions shops actually ask
Does Orderflow digitize embroidery files?
No. Digitizing, hoop setup, and printing stay in your shop. Orderflow tracks the Shopify order through artwork, proof, production, and ship-ready stages you define.
Can I use different statuses for embroidery and screen print?
Yes. Statuses are yours. A shop that both embroiders and prints can use one sequence or separate names for each process.
Where do placement notes go?
Internal Note is for the floor. Customer Message is what they may see in updates. They stay on the same order so the next person is not guessing.
Related resources
Practical guides for the workflow on this page. These are not Help articles.